Job Details

Executive Administrative Assistant (Part-Time, Hybrid)

Location: Houston, TX 77024 (Katy Freeway Area) Pay Rate: $46.50/hr Schedule: Hybrid: Monday & Friday – Remote | Tuesday–Thursday – In Office 20–24 hours per week (coordinated with reporting manager)

Position Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level support to a Senior Management Team (SMT) member within a fast-paced corporate environment. This role requires exceptional communication skills, strong attention to detail, and experience supporting C-suite executives. The ideal candidate is discreet, resourceful, and capable of managing competing priorities with professionalism and independence.

Key Responsibilities

• Prepare reports, presentations, and executive-level documentation
• Draft correspondence and documents for senior leadership review
• Research and respond to inquiries, interpreting company policies as needed
• Track and manage documents requiring executive review or signature
• Screen and prioritize incoming communications (email, mail, internal requests)
• Handle confidential information with discretion
• Serve as liaison between executive leadership and internal teams
• Coordinate meetings, agendas, logistics, and meeting minutes
• Track action items and follow up on executive initiatives
• Prepare periodic reports and presentations for Board-level meetings
• Provide backup support to other Executive Assistants as needed
• Support senior leadership with special projects and administrative initiatives

Required Qualifications

• High School Diploma or equivalent
• 7+ years of experience supporting senior management or C-suite executives
• Strong written and verbal communication skills
• High level of organization and attention to detail
• Ability to work independently and manage confidential information

Preferred Qualifications

• Associate degree or some college coursework
• Experience working in a corporate executive environment
• Experience supporting Board of Directors activities

Technical Skills

• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Experience with Smartsheets (preferred)
• Strong document tracking and reporting skills

Core Competencies

• Professional discretion and confidentiality
• Proactive mindset and strong initiative
• Ability to manage multiple priorities
• Strong interpersonal skills
• Flexibility in a dynamic environment

Work Environment

• Professional corporate office setting
• Hybrid schedule (in-office Tuesday–Thursday)
• No driving required
• No safety-sensitive responsibilities