Job Details

Administrative Assistant

Provides administrative support to ensure efficient operation of the office, including processing payroll, status changes, pre-employment and new hire paperwork; answering telephones and interacting with customers and employees; and maintaining operational and personnel documents.

Essential Duties And Responsibilities

Essential duties and responsibilities include the following, but other duties may be assigned.

• Answers the department telephone, takes messages, forwards calls and coordinates with callers, employees and TMM
• Maintains records of resumes, applicant flow and employee
• Assists and coordinates job fairs with public organizations as
• Initiates contact with possibly qualified candidates for specific job openings and provides information about the organization and position. Informs applicants of job duties and responsibilities, compensation and benefits, work schedules and work conditions, policies and other
• Greets and screens visitors, as Exhibits tact and diplomacy in dealing with a variety of people. Understands company policies and procedures.
• Understands company Worker's Comp, General Liability and Property Damage programs and Researches various subjects on behalf of managers.
• Appropriately handles complaints from customers and
• Uses the computer to access Outlook Web to review, monitor, submit and answer emails. Also sets reminders and calendar invites via Outlook Web
• Uses the computer to prepare Word and Excel documents in support of the operations, including documents such as work schedules, QA reports, disciplinary action forms and other operational or personnel
• Uses the computer to process payroll through Kronos and prepares required payroll reports. Uses the computer to access company required
• Tracks employee attendance daily and logs in Attendance Reviews Payroll Register weekly/biweekly for discrepancies.
• Assists in the preparation and processing of pre-employment and new hire orientation paperwork for applicants and new employees via Onboarding and ADP
• Assists with variety of employee matters including pay, benefits or personal
• Performs secretarial and administrative support functions for managers, supervisors and
• Maintains Annual Recurring Training binder current and up to date ensuring that account is compliant with monthly training and all members of management are aware of the monthly topics. Also ensures employee signatures have been
• Tracks monthly office and uniform budget in order to submit monthly
• Maintains employee personnel files to include separate ID files and employee confidential Conducts quarterly audits of employee personnel files to include confidential files.
• Demonstrates regular, predictable attendance at the job site or
• Assists with special projects and assume responsibility for the development, administration, and promotion of specific projects as needed.
• Assist with any other Administrative or training task that may be