Job Details

Operations Associate

The Operations Associate supports the day-to-day running of Blue Energy's operations, providing essential administrative, logistical, and process support across teams.

It is a unique opportunity to understand how to organize, run, and scale a high growth business alongside our Corporate Operations Manager and Chief of Staff. This role plays a key part in keeping systems organized, information accurate, and operational processes running smoothly across the UK, US, and global offices.

Corporate Operations Support

• Support core corporate operations processes across IT, systems, and internal tooling.
• Assist with user onboarding and offboarding tasks, including access requests, equipment coordination, and checklist tracking.
• Maintain accurate records for devices, system access, and software allocations in internal trackers.
• Support the administration of corporate tools and platforms (e.g. Microsoft 365, SharePoint, Teams, Intune-supported devices).
• Help coordinate system access reviews and periodic audits to ensure appropriate permissions and compliance.
• Act as a first line of coordination for operational or systems-related requests, escalating issues where needed.
• Support basic reporting and data hygiene across operational dashboards and trackers.
• Assist with documenting "how we work" guidance, SOPs, and internal playbooks for corporate operations.
• Identify gaps, inefficiencies, or repeat issues and suggest practical improvements to tools or processes.

Documentation & Process Management

• Maintain controlled documentation and templates in SharePoint, ensuring version control and correct access permissions.
• Support the implementation and upkeep of internal policies, processes, and operational registers.
• Ensure consistent file organization and naming conventions across shared systems.
• Assist with preparing documentation for audits, licensing, or compliance activities.
• Identify and suggest process improvements to improve efficiency, consistency, and clarity across operations.

Recruitment Coordination

• Support recruitment processes by coordinating interview scheduling, logistics, and candidate communications.
• Maintain accurate recruitment trackers, ensuring candidate status, feedback, and next steps are clearly recorded.
• Assist with coordinating interview panels across time zones and teams.
• Support onboarding preparation for new hires by ensuring documentation, system access requests, and equipment coordination are initiated on time.
• Act as a coordination point between hiring managers, People Ops, and external recruiters as required.

Skills and Competencies

• Highly organized and detail-focused, with the ability to manage multiple tasks and priorities.
• Clear and confident communicator, comfortable working across teams and time zones.
• Strong working knowledge of Microsoft 365 (Teams, SharePoint, Excel, Word, PowerPoint, Outlook).
• Reliable and proactive, able to take ownership of tasks and follow them through to completion.
• Collaborative team player who contributes positively to a fast-paced, global environment.
• Strong documentation and data management discipline.
• Calm and adaptable, with a practical, solutions-focused mindset.
• Trustworthy and professional when handling sensitive operational information.
• Keen to learn, improve, and contribute to process optimization and operational maturity.

We look forward to your application and helping foster an era of safe, clean, affordable, and abundant energy.

Blue Energy is dedicated to building a diverse and inclusive workplace. If you're excited about this role but your experience doesn't perfectly align with every requirement, we encourage you to apply anyway. You might be the right candidate for this or other roles at Blue Energy now or in the future.