Job Details

Registrar

The Registrar is responsible for maintaining student records at the campus level. Processing student enrollment, transfers, and withdrawals for the campus.

Position Qualifications:

• High School Diploma or GED
• A minimum of 2 years clerical experience is preferred.

Duties and Responsibilities:

• Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete)
• Keeps track of withdrawing students and ensures all exit procedures are followed.
• Registers new students/withdraw students into the database
• Enters data for new and previous students
• Inputs the new student information into the database
• Updates demographic data in computer database
• Responsible for student withdrawals and documents the withdrawal reasons
• Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students
• Reviews newly enrolled students' documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs
• Responds to TRex requests and initiates TRex requests for newly enrolled students
• Responds to faxed record requests and initiates fax requests for newly enrolled students
• Calls previous schools to request records for newly enrolled students.
• Entering paper applications to database
• Maintains student files and makes sure they are complete
• Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments
• Keep soft copy of all files in student folders
• Maintain and respect confidentiality of student and school personnel information
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
• Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.
• Handles a variety of routine technical and administrative assignments
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities Complies with and supports school and division regulations and policies
• Models non-discriminatory practices in all activities
• Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices
• Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinates grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Processes and transmits requests for student information, including student transcripts for colleges and universities.
• Prepares and distributes University Interscholastic League (UIL) eligibility lists.
• Calculates grade point averages, class rank, and prepares honor rolls.
• Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Coordinates ordering and distributing all graduate materials, including caps, gowns and diplomas.
• Maintains confidentiality of information.
• Performs other job-related duties as assigned.

Skills and Abilities:

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Ability to use a computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.
• Ability to analyze data.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.

Work Environment and Physical Requirements:

• Light Work: may require occasional light lifting.
• The position is in an office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.