Job Details

Accounts Payable Associate

The successful applicant will be responsible for recording daily transactions, processing vendor invoices, preparing reports for the accounting team, and general administrative support tasks. Under the direction of department management, this position performs AP payment cycles, check preparation and disbursement (including payment and supplier statement reconciliation), specialty payment processing, and quality review, auditing, and scanning invoices for data conversion. Also responsible for independently performing high level clerical tasks. Utilizes critical thinking, analytical, and decision-making skills. Proactively and independently perform assigned tasks within deadlines, including responding to department email and phone line inquiries, department mail collection, and the distribution and monitoring of specialized AP department equipment. Serves as backup to AP team members as needed. This is a full-time position in the Houston, TX area.

Skills and Responsibilities

• Code and process high-volume of invoices daily
• Assist with month-end close
• Organize, process, and pay external commissions
• Process EFT, ACH, wire, and check payments for vendors
• Performs system functions and transactions including research, payment cancellation, voucher modification and/or deletion
• Verifies transactions for accuracy, compliance, validity, and completeness
• Supports internal and external audit requests as assigned
• Supports business continuity of department by cross training others and being cross trained to meet department needs
• Serves as backup or supplemental resource as assigned
• Ability to take the ownership of an issue and work independently to provide the resolution
• Contributes to teamwork by consistently offering assistance and responding in a positive, timely manner to requests for assistance
• Ensures accuracy and completeness of data input, processes, and procedures
• Stays up to date on, and consistently adheres to, department procedures and processes
• Alerts management of anticipated or potential issues and problems
• Keeps management informed on work status and issues
• Utilizes resources effectively and efficiently, demonstrating responsible financial stewardship, manages own time effectively, and prioritizes work to achieve maximum results in a timely manner

Qualifications

• 2+ years' experience in accounts payable
• High School diploma or equivalent required; some college level courses, or AA degree preferred
• Proficiency in Microsoft Outlook and Excel
• SAGE experience preferred
• Ability to multi-task
• Effective communication and teamwork skills to ensure the achievement of common goals and deadlines
• Strong attention to detail and accuracy
• Must be a team player with a great attitude
• Pre-employment background checks will be required

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer;
• Must be able to lift up to 20 pounds at times.

Benefits

• Dental Insurance
• Vision Insurance
• Health Insurance
• Paid Time Off
• 401(k) w/matching
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)