Job Details

Commercial Escrow Officer

The Commercial Escrow Officer supports the successful closing of commercial real estate transactions by managing escrow duties on complex deals and offers hands-on experience with high-value, multi-party, and multi-state commercial transactions. The role emphasizes collaboration, accuracy, and professional growth in a dynamic commercial closing environment.

Key Responsibilities:

1. Open and manage commercial escrow files, ensuring all documents and parties are accurately reflected.
2. Review and understand title commitments, purchase and sale agreements, loan documents, and closing instructions.
3. Prepare and balance basic settlement statements (CDs, ALTA statements), working toward independence with complex disbursements.
4. Coordinate document execution and collection from all transaction parties (buyers, sellers, attorneys, lenders, brokers).
5. Communicate professionally with clients and internal teams to provide updates and assist with transaction questions.
6. Assist with clearing title issues, collecting due diligence items, and obtaining payoff and release documentation.
7. Learn to manage wire disbursements and post-closing tasks in accordance with escrow procedures and security policies.
8. Support recording processes by preparing and submitting documents to local jurisdictions, ensuring accuracy and follow-up.
9. Issue final title policies and closing packages in collaboration with the post-closing and title teams.
10. Maintain organized and compliant escrow files in line with company standards and regulatory requirements.
11. Participate in ongoing training and mentoring under the guidance of experienced commercial escrow officers.

Qualifications:

• 2--4 years of experience in a title company, preferably as a Commercial Escrow Assistant or in a related closing support role
• Working knowledge of escrow and title procedures and basic understanding of commercial real estate transactions
• Familiarity with title production and escrow software systems (e.g., SoftPro Select, RamQuest, or similar)
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines
• Effective written and verbal communication skills with a client-service mindset
• Ability to work in a collaborative team environment and respond positively to feedback
• Willingness to learn complex deal structures and multi-state closing requirements

Preferred Qualifications:

• State Title Agent License or Notary Public commission (or willingness to obtain)
• Exposure to commercial closing documents such as entity formation papers, leases, and loan documents
• Experience handling wires or disbursements under supervision