Job Details

Administrative & Operations Coordinator

The Signorelli Company (TSC) is a vertically integrated, diversified development company based in The Woodlands, TX. Established in 1994, the company has experience in all the aspects of real estate that make up master planned communities with divisions in land, office, retail, entertainment, medical, outdoor hospitality, multi-family, homebuilding, and build-for-rent. TSC is one of the largest privately held development companies in the State of Texas with presence across all four quadrants of the greater Houston area and growing.

The Administrative & Operations Coordinator provides comprehensive administrative, operational, and coordination support to the Commercial Development team and works closely with the Executive Assistant to the C-Suite on a regular basis to support Corporate and executive-level initiatives. This role is responsible for coordinating schedules, managing documentation, supporting development and finance workflows, assisting with corporate projects and events, and ensuring smooth communication and execution across Commercial, Corporate, and external partners.

Work Location: On-site The Woodlands, Texas

Essential Duties

Commercial Development Administrative & Operational Support

• Provide administrative and coordination support to Commercial Development leadership and team members
• Coordinate calendars, meetings, and logistics for internal and external stakeholders
• Schedule and organize meetings with consultants, lenders, brokers, legal counsel, and internal departments
• Prepare agendas, distribute meeting materials, and track action items and follow-ups
• Assist with travel coordination and meeting logistics as needed

Documentation & File Management

• Maintain organized digital filing systems for all Commercial projects
• Manage document routing, version control, and readiness for review
• Coordinate and organize project documentation including contracts and agreements, consultant/vendor documentation, and title/survey/closing materials

Cross-Functional Coordination

• Serve as a central point of coordination between Commercial Development, Finance, and Asset Management
• Track deadlines, deliverables, and milestones across multiple active projects
• Support onboarding logistics for consultants, vendors, and new team members
• Coordinate regularly with the Executive Assistant to the C-Suite to support corporate initiatives, executive-level projects, and company-wide priorities
• Assist with special projects and process improvements as assigned
• Assist with corporate event planning and logistics
• Support special projects and administrative initiatives
• Assist with preparation of internal materials and presentations
• Provide basic graphics support and formatting (PowerPoint, flyers, signage, etc.)
• Coordinate shipping packages, mail, and other office-related administrative requests
• Perform other general administrative support tasks as needed

Potential Growth Opportunity: Financial & Reporting Support

• Coordinate intake and tracking of invoices, pay applications, and approved change orders
• Maintain logs and supporting records to assist with monthly and quarterly reporting
• Ensure documentation completeness prior to Finance (IC) reviews
• Assist with preparation and distribution of internal reporting materials

Core Values

• Integrity: Do the right thing, always. Corporate sustainability can only be achieved through trust and integrity.
• Growth: Strive to do more. There is no growth in your comfort zone and no comfort in your growth zone.
• Innovation: Think differently. Innovation is the ability to see change as an opportunity, not a threat.
• Vision: A strong team turns a vision into reality. We focus not on where we are, but where we are headed.
• Excellence: Excellence is not a skill, it's an attitude. We are what we repeatedly do. It is not an act, but a habit.

Talents

• Exceptional organizational and time-management skills
• Strong attention to detail and follow-through
• Professional written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• High degree of discretion and professionalism
• Proactive, solution-oriented mindset
• Strong customer-service orientation and willingness to assist where needed
• Strong calendar management and document organization skills
• Ability to create polished, professional documents and presentations
• Experience with document management systems
• Familiarity with real estate, construction, or contract documentation is a plus
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

The Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyone's diverse experiences to maximize our organization's talent and capabilities.

This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.