Job Details

Accounts Payable Specialist

Beusa The Woodlands Corporate Office - The Woodlands, TX 77380

Overview

Level: Experienced Position Type: Full Time Job Shift: Day Education Level: 4 Year Degree Travel Percentage: Up to 25%

Description

Accounts Payable Specialist Job Description

Department: Accounting & Finance Department

Job Status: Full Time

FLSA Status: Non-Exempt

Reports To: Accounts Payable Supervisor

Location: The Woodlands, TX

Amount of Travel Required: Less than 5%

Work Schedule: Monday-Friday, 8am 5pm

Positions Supervised: None

AIP: Level 7

POSITION SUMMARY:

A highly motivated Accounts Payable Specialist who is detail-oriented, efficient, and an organized professional, with deadline-driven, focused, and communication and problem-solving skills. Significantly increasing excellent abilities to financial and process payments, verify invoices, and record numerical data to Excel records. Working well with other team members, pitching in to help achieve team goals.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

• Manage the Accounts payable inbox, process invoices, and respond to vendor inquiries
• Operate computers programmed with accounting software to record, store, and analyze information.
• Research disputed and inaccurate invoices with vendors and procurement to resolve problems.
• Check monthly statements to make sure all invoices are accounted for
• Verify figures, postings, and documents for accurate entry, mathematical accuracy, and proper coding.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Verify PO numbers assigned to vendors, match invoices, and receipt descriptions.
• Communicates professionally with team members
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Accomplishes the accounting and organizational mission by completing related tasks as needed.
• Comparing purchase orders, process, terms of payment, and other charges.
• Processing transactions and performing accounting duties such as account maintenance, recording entries to Excel
• Sending a monthly report to the guys at the warehouse to receive missing receipts
• Verify and post transactions to the appropriate accounts
• Perform other related duties as assigned to assist with successful platform operation, development, and business continuity.

Qualifications

POSITION REQUIREMENTS:

• Successfully pass a background check.
• Valid U.S. Driver's License required. Employment is contingent upon meeting company's driving standards, including an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.
• Consistent and reliable in-person attendance.

EDUCATION/EXPERIENCE LEVEL

• Minimum of 1-2 years of accounting or accounts payable experience, a degree is preferred An equivalent combination of education, specialized training, and relevant professional experience may be considered in lieu of a formal degree.
• Ten-Key by touch
• Good general accounting skills and knowledge, ability to identify and follow up on discrepancies
• MS Office and Excel capabilities
• Sage 300 software is a plus

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

• Sage, DocLink, and Excel are required.
• Ability to prioritize, solve problems, and work in a fast-paced, high-volume environment, with minimal supervision
• Email etiquette
• Mathematics - Using mathematics to solve problems. Be able to reconcile problems
• Reading Comprehension - Understanding written sentences and paragraphs in work-related documents.
• Time Management Managing one's own time and the time of others.
• Positive attitude
• Strong organizational and planning skills.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

The Accounts Payable Specialist works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at a computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in-person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the Accounts Payable Specialist may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Accounts Payable Specialist should be able to lift 25 lbs. independently.

Work hours may include early morning, late evenings, and weekends, depending on business necessity.

AAP /EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate based on race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Revised 05/2025