Job Details

Billing Specialist

Collaborate with project teams to understand contract requirements, billing milestones, and payment terms.

Review billing milestones at project handoff meetings and ensure accurate transfer into PMX from contract documents.

Maintain and update billing milestone invoice issuance dates in PMX/BVC tools.

Ensure executed project change orders are accurately reflected in billing systems.

Verify billing information for accuracy and completeness prior to invoicing.

Maintain detailed records of all billing transactions and generate reports on billing activity and account status.

Track customer payments and monitor due and past-due invoices, reporting status to project management and finance teams.

Support on-time billing performance by assisting project managers with documentation required for invoicing across billing categories.

Prepare and manage lien waivers, including notarization when required.

High school diploma required; associate degree preferred.

5+ years of experience in billing or accounts receivable roles.

Proficiency in accounting software such as SAP and strong MS Excel skills.

Strong organizational, analytical, and problem-solving abilities.

Experience handling billing milestones, invoicing processes, and payment tracking.

Strong communication and interpersonal skills.

Collaborative team player with the ability to work cross-functionally.

Detail-oriented with a high level of accuracy.

Ability to manage multiple priorities and meet deadlines effectively.