Job Details

Senior Payroll Accountant

The Senior Payroll Accountant is responsible for owning the accurate and compliant processing of weekly multi-state payroll within ADP Workforce Now while strengthening payroll controls, tax compliance, and payroll-to-general-ledger integrity.

This role is critical to supporting a growing federal infrastructure contractor operating across approximately 15 states. The position will initially focus on processing accuracy, compliance stabilization, and procedural improvements, with the opportunity to evolve into a payroll leadership role as the organization scales.

Payroll Processing & Administration

• Process and review weekly payroll in ADP Workforce Now, including off-cycle payroll runs
• Review time, earnings, deductions, and pay adjustments for accuracy and compliance
• Validate payroll funding amounts and control totals prior to transmission
• Lead and complete the annual 401(k) plan audit process
• Process certified payrolls as required by project specifications, ensuring compliance with prevailing wage and fringe benefit regulations
• Upload periodic payroll reports to corporate system (PeopleIQ) and resolve any discrepancy errors
• Complete reconciliation of employee benefit deductions and Fidelity funding amounts to ensure accurate payments
• Collaborate with People team to ensure employee payroll changes are addressed timely and accurately in payroll system
• Serve as primary contact for payroll-related employee inquiries

Multi-State Payroll Tax & Compliance

• Ensure compliance with federal, state, and local payroll tax regulations across 15+ jurisdictions
• Manage state tax registrations for new work locations and maintain tax account records
• Review ADP payroll tax filings, deposits, and year-end reporting (W-2, 941, state returns)
• Reconcile payroll tax reports to the general ledger
• Monitor and update state unemployment insurance rates
• Resolve state and local tax notices in coordination with ADP and taxing authorities
• Support reciprocity and multi-state sourcing considerations as business expands

Federal Contracting & Prevailing Wage Compliance

• Ensure payroll compliance with Davis-Bacon and prevailing wage requirements
• Review and validate wage classifications and fringe allocations
• Support preparation and reconciliation of certified payroll reports (WH-347)
• Maintain documentation supporting wage compliance for audit purposes

Payroll Accounting & Internal Controls

• Prepare and post payroll journal entries
• Reconcile payroll clearing, tax, and benefit liability accounts
• Reconcile payroll registers to the general ledger
• Support month-end and year-end close processes
• Maintain and improve payroll process documentation and internal control procedures
• Support internal and external audit requests, including regulatory or federal compliance audits

Accounting Support (Secondary Focus)

• Assist with bank reconciliations
• Support accounts payable processing
• Assist with fixed asset tracking and reconciliations
• Support special accounting projects as assigned

What You'll Bring

• Bachelor's degree in Accounting, Finance, or related field preferred
• Associate degree with significant payroll experience considered
• 5+ years of payroll processing experience
• Multi-state payroll experience required (5+ states preferred)
• Experience with ADP Workforce Now strongly preferred
• Experience with prevailing wage and certified payroll highly preferred
• Experience reconciling payroll tax filings to general ledger
• Experience managing state tax registrations and notice resolution
• Experience working within accounting systems such as QuickBooks
• Experience with or exposure to Deltek Costpoint strongly preferred, particularly in a government contracting or project-based environment
• Experience supporting ERP implementations, system transitions, or payroll module integrations preferred

Technical Skills

• Strong working knowledge of federal and state payroll tax regulations
• Understanding of payroll integration with general ledger and project/job cost systems
• Familiarity with payroll data mapping during ERP transitions
• Proficiency in Excel (pivot tables, lookups, reconciliations)
• Ability to manage complex payroll scenarios and meet strict deadlines
• Strong understanding of payroll internal controls and segregation of duties

What You'll Get

Our Benefits & Perks

• Comprehensive medical, dental, and vision insurance coverage
• Company-paid life and disability insurance
• Access to mental health support and resources
• Generous paid time off (PTO), Military Leave and company-observed holidays

Growth & Development

• Ongoing training and development programs
• Career advancement opportunities to support professional growth
• Tuition reimbursement for continued education

Recognition & Financial Well-Being

• Employee recognition and rewards program
• 401(k) retirement savings plan with company match
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options (based on plan selection)

Family Support

• Maternity and paternity leave programs to support growing families

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.