Job Details

Tax Coordinator

The Tax Coordinator will provide high-level administrative, project management, and operational support to the Tax Department - Head of Tax and the broader tax team. This role goes beyond traditional administrative duties, requiring strong project management capabilities, advanced Excel skills, and a solid understanding of tax processes to coordinate deadlines, manage workflows, and ensure the smooth execution of critical tax initiatives. The ideal candidate will be highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.

Responsibilities of the Tax Coordinator include, but are not limited to:

• Administrative Support
• Serve as the primary point of contact and gatekeeper for the Director of Tax, managing calendars, meetings, and communications
• Prepare meeting materials, presentations, and briefing documents for internal and external meetings
• Coordinate travel arrangements, expense reports, and other executive administrative tasks
• Project Management
• Oversee and track progress on multiple tax-related projects, ensuring deliverables are completed on time
• Maintain a tax project tracker with deadlines, responsibilities, and dependencies
• Coordinate cross-functional teams to gather necessary data and documentation for tax filings, audits, and planning initiatives
• Follow up with stakeholders to ensure accountability and timely completion of assigned tasks
• Excel & Data Management
• Build, maintain, and update complex Excel workbooks for tax provision, compliance calendars, audit schedules, and project tracking
• Use advanced Excel functions (VLOOKUP, INDEX/MATCH, PivotTables, Power Query, conditional formatting, etc.) to analyze and summarize data
• Assist in compiling data for tax returns, audits, and special projects
• Tax Process Support
• Maintain the tax department's compliance calendar (federal, state, international deadlines)
• Assist with document organization for tax filings, audits, and internal/external reporting
• Prepare summaries and track changes in tax legislation or regulatory requirements impacting the company
• Support the tax team in implementing process improvements, software tools, and automation initiatives
• Communication & Coordination
• Liaise between the tax department and other departments, ensuring smooth information flow
• Draft professional correspondence, memos, and reports for leadership review
• Schedule and coordinate departmental and cross-departmental meetings

Qualifications of Tax Coordinator include, but are not limited to:

Required:

• 5+ years of experience as a Tax Coordinator, Project Coordinator, or similar role
• Strong project management skills with proven ability to manage multiple high-priority initiatives
• Advanced Excel skills (including PivotTables, formulas, data validation, and reporting dashboards)
• Working knowledge of tax processes, terminology, and compliance requirements (federal, state, and international)
• Excellent organizational skills with meticulous attention to detail
• Strong written and verbal communication skills
• Ability to work independently and handle confidential information with discretion

Preferred:

• Experience supporting tax, finance, or legal leadership
• Familiarity with tax compliance software (e.g., OneSource, Avalara, Corptax)
• Experience with Power BI, Salesforce, or other reporting/CRM tools

Additional Information:

Physical Demand: N/A Working Conditions: Office environment Training/Certifications: N/A Shift: Monday Friday, 8:00AM - 5:00PM Travel: N/A Education: Bachelor's degree in business, accounting, finance, or related field (or equivalent work experience)

Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V