Job Details

Administrative & Operations Coordinator The Signorelli Company (TSC) is a vertically integrated, diversified development company based in The Woodlands, TX. Established in 1994, the company has experience in all the aspects of real estate that make up master planned communities with divisions in land, office, retail, entertainment, medical, outdoor hospitality, multi-family, homebuilding, and build-for-rent. TSC is one of the largest privately held development companies in the State of Texas with presence across all four quadrants of the greater Houston area and growing.

The Administrative & Operations Coordinator provides comprehensive administrative, operational, and coordination support to the Commercial Development team and works closely with the Executive Assistant to the C-Suite on a regular basis to support Corporate and executive-level initiatives. This role is responsible for coordinating schedules, managing documentation, supporting development and finance workflows, assisting with corporate projects and events, and ensuring smooth communication and execution across Commercial, Corporate, and external partners.

Work Location: On-site The Woodlands, Texas

Essential Duties Commercial Development Administrative & Operational Support

Provide administrative and coordination support to Commercial Development leadership and team members

Coordinate calendars, meetings, and logistics for internal and external stakeholders

Schedule and organize meetings with consultants, lenders, brokers, legal counsel, and internal departments

Prepare agendas, distribute meeting materials, and track action items and follow-ups

Assist with travel coordination and meeting logistics as needed

Documentation & File Management

Maintain organized digital filing systems for all Commercial projects

Manage document routing, version control, and readiness for review

Coordinate and organize project documentation including contracts and agreements, consultant/vendor documentation, and title/survey/closing materials

Cross-Functional Coordination

Serve as a central point of coordination between Commercial Development, Finance, and Asset Management

Track deadlines, deliverables, and milestones across multiple active projects

Support onboarding logistics for consultants, vendors, and new team members

Coordinate regularly with the Executive Assistant to the C-Suite to support corporate initiatives, executive-level projects, and company-wide priorities

Assist with special projects and process improvements as assigned

Assist with corporate event planning and logistics

Support special projects and administrative initiatives

Assist with preparation of internal materials and presentations

Provide basic graphics support and formatting (PowerPoint, flyers, signage, etc.)

Coordinate shipping packages, mail, and other office-related administrative requests

Perform other general administrative support tasks as needed

Potential Growth Opportunity: Financial & Reporting Support

Coordinate intake and tracking of invoices, pay applications, and approved change orders

Maintain logs and supporting records to assist with monthly and quarterly reporting

Ensure documentation completeness prior to Finance (IC) reviews

Assist with preparation and distribution of internal reporting materials

Core Values

Integrity: Do the right thing, always. Corporate sustainability can only be achieved through trust and integrity.

Growth: Strive to do more. There is no growth in your comfort zone and no comfort in your growth zone.

Innovation: Think differently. Innovation is the ability to see change as an opportunity, not a threat.

Vision: A strong team turns a vision into reality. We focus not on where we are, but where we are headed.

Excellence: Excellence is not a skill, its an attitude. We are what we repeatedly do. It is not an act, but a habit.

Talents

Exceptional organizational and time-management skills

Strong attention to detail and follow-through

Professional written and verbal communication skills

Ability to manage multiple priorities and deadlines simultaneously

High degree of discretion and professionalism

Proactive, solution-oriented mindset

Strong customer-service orientation and willingness to assist where needed

Strong calendar management and document organization skills

Ability to create polished, professional documents and presentations

Experience with document management systems

Familiarity with real estate, construction, or contract documentation is a plus

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

The Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyones diverse experiences to maximize our organizations talent and capabilities.

This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.