Job Details

Office Administrator II

Braun Intertec is hiring for an Office Administrator II for their Houston, Texas office.

Job Summary

This position provides administrative support for projects and office locations/departments. Responsibilities for these individuals may vary based on assignment. This is a Full Time role with 40 hours per week.

Essential Duties and Responsibilities

Responsibilities related to office/department support could include any of the following all should be considered "as appropriate/assigned":

• Take calls placed to office location, provide information, and/or direct/forward appropriately. Operate and maintain phone system. Assist clients with routine requests and in the absence of the Project Manager.
• Greet/direct/assist office/department visitors (both internal and external).
• Provide assistance in various internal initiatives (including event/meeting set up, safety initiatives, or other).
• Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements.
• Department/Office related expense and invoice coordination, including coding and submission to Finance.
• Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department.
• Responsible for office supplies: ordering and maintaining business and office supplies through a company-designated source.
• Prepares out-going mail, UPS Shipments, and arranging for courier services.
• Operates and maintains copiers, binding equipment, postage machine, and other various business equipment.
• Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports.
• Participate in production meetings, produce meeting minutes, generate/compile operations reporting.
• Other administrative duties, as assigned.

Responsibilities related to Project support could include any of the following all should be considered "as appropriate/assigned":

• Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities.
• Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, the ERP system, etc.)
• Assist with Project File Clean Up and Archiving.
• Assist Project Management staff with organization of project information and documentation, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects.
• Other project-related duties, as assigned.

Required Skills and Competencies

• Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision.
• Strong analytical and problem-solving skills.
• Accurate typing and data entry skills.
• Good communication/customer service skills via telephone, e-mail, and in-person interactions.
• Ability to maintain flexibility in stressful peak times.
• Ability to read and check for appropriate use of English language in documentation and correspondence.
• Ability to read and comprehend instructions and correspondence.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Minimum Qualifications

• High school diploma or equivalent, some post-secondary education preferred
• at least 1 year of administration experience preferred
• Valid drivers license and acceptable driving record
• Microsoft Office Suite experience required, additional database experience preferred

Compensation Range: $39,600.00 - $59,400.00

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

Braun Intertec strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email hrhelp@braunintertec.com.

As an Equal Opportunity Employer, Braun Intertec is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at hrhelp@braunintertec.com. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.