Job Details

Maintenance Administrator

The Maintenance Clerk provides essential administrative support to the maintenance department, ensuring efficient operations and accurate record-keeping.

Essential Duties & Responsibilities

• Ensure availability of parts in a cost-effective and timely manner.
• Maintain detailed record of fleet inventory, preventative maintenance schedules, and corrective repairs performed on all units.
• Enter fleet information into the computerized fleet management system daily.
• Serve as a liaison with vendors for ordering, receiving, and processing payments for goods and services.
• Prepare truck purchase orders for management approval.
• Receive, tag, stock, and distribute parts to mechanics in accordance with company policies and procedures.
• Coordinate with accounting to review purchase orders and verify accuracy for invoice payment.
• Generate and distribute productivity and usage reports for management review.
• Follow all company safety policies and procedures and contribute to achieving safety goals.
• Reconcile Dossier financial data with the Lawson general ledger.
• Support the Fleet Manager by analyzing fleet operations data, identifying trends and anomalies, correcting errors, and escalating issues as needed.
• Assist with organizing and maintaining parts inventory.
• Performs other job-related duties as assigned.

Minimum Qualifications

• Related experience in maintenance / trucking industry / USDOT fleet registration requirements.
• At least 1 year of general office experience or equivalent training.
• Intermediate skills in Office 365 including Excel and Outlook.
• Demonstrate ability to work in a fast-paced environment where responsibilities frequently change.
• Must possess excellent organization skills.
• Must demonstrate excellent attention to detail.
• Outstanding verbal and written communication skills.
• Ability to function as a team and get along with others.

Physical Requirements

• Prolonged periods of standing and walking.
• Ability to climb, bend, or crawl into awkward spaces.
• Regularly lift and / or move up to 50 pounds, frequently lift and / or move up to 50 pounds, and occasionally lift and / or move 50-100 pounds.
• Exposure to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc.).
• Exposure to physical environment which involves moving mechanical parts, fumes, dirt, odors, noise, weather extremes or similar elements.

Education

• High School Diploma or G.E.D.

License and Certifications

• 1 year of general office experience or equivalent training.
• Knowledge of auto parts, inventory control.
• Clean driving record, valid Texas Driver's License to run for parts if necessary.