Job Details

Administrative Specialist Application accepted from: All persons interestedDivision: Mayor's Office for Adult Literacy (MOAL)Workday & Hours: Monday - Sunday - 8 a.m. - 8 p.m. (varies)Description of duties/essential functions: The Administrative Specialist reports to the Administration Manager of the Mayor's Office for Adult Literacy. This position supports the administrative functions of the office in the achievement of its goals and is responsible for coordinating digital communications for the office.Coordinates with highly dynamic teams and leadership of adult literacy stakeholders throughout Houston for the achievement of MOAL's goals and objectives.Supports project implementation, tracking, and documentation as appropriate.Responds to inquiries, requests, and complaints from literacy providers and other stakeholders whether written, on the phone, or through social media.Organizes and maintains data dashboard, department and client files in print and electronic formats.Responsible for developing compelling content for multiple platforms keeping presence fresh, relevant, and in line with appropriate messaging.The Administrative Specialist will be required to edit, post, and archive digital images, create short-form video content, create and manage content calendars, and perform regular analytic reviews.Coordinates calendar, activities, and special events and schedules meetingsOrders and tracks supply orders for the Office.Must be able to work occasional evenings and weekends (Saturdays) as the schedule requires.Performs other duties as delegated by the MOAL Administration Manager including handling issues and information of a highly sensitive nature.Working conditions: The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.Minimum Requirements Educational requirements: Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.Experience requirements: Three (3) years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.License requirements: A valid driver license and compliance with the City of Houston's policy on driving (AP 2-2).Preferences Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.Experience with adult literacy or adult education program administration preferredCandidate must have good writing and communications skills and the ability to create reports and presentations.Experience with professional social media posting and overseeing social media campaigns.Highly organized and detail-oriented, able to manage multiple tasks and incoming requestsMust have a positive attitude, the ability to perform responsibilities without constant oversight and work as a member of the team.To better serve our diverse community, bilingual skills are preferred.General Information Selection / Skills tests required: The selection process will involve application review and/or interview. The department may administer skills assessment test.Safety impact position: YES If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.Pay grade: 20Salary information: Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.Application procedures: Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov To view your detailed application status, please log-in to your online profile by visiting or call (832-393-1472). If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. EOE Equal Opportunity Employer: The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.