Job Details

Construction Administrator Admin In Houston

Performs clerical duties to assist the Construction Administration Department with clerical support.

Essential functions include:

• Tracking directors site visits for expense reporting purposes.
• Maintaining directors daily schedule and providing notifications of upcoming meetings.
• Managing and updating the CA calendar; distributing daily schedules.
• Performing daily tasks assigned by the director.
• Supporting CA team members in the field and office as needed, including:
• Uploading reports, meeting minutes, RFIs, drawings, and specifications to project folders.
• Sending project-related emails.
• Adding CA staff to projects in BUILD/FIELD.
• Assisting with Excel, Word, and spreadsheet tasks.
• Creating and scheduling meetings on calendars as requested by the director or CA members.
• Assisting clerks with submittals and RFIs during periods of high workload, PTO coverage, or when administrative responsibilities are light.
• Maintaining a log of surveys and designer site visits.
• Distributing updated information on open issues for the directors' major projects.
• Running and distributing the Submittal Stats to CA Director and President.
• Providing front desk coverage for breaks and as needed.
• Preparing agendas for department and remote meetings, taking meeting notes and distributing to team following each meeting.
• Reviewing CA expense reports against issued field reports for accuracy.
• Completing and submitting director's expense reports.
• Tracking and managing job site signage, including ordering as needed.
• Updating stamps in BUILD/FIELD.
• Tracking and managing all office PPE inventory and ordering.
• Coordinating with PM for designers to visit job sites.
• Assisting and planning CA team-building activities.
• Organizing CA yearly volunteering activities.
• Scheduling and coordinating summer intern job site visits. (2 site visits per intern)
• Assisting with badge access coordination for multiple school districts.
• Performing additional assignments as requested/needed.

Education and experience required:

• High School Diploma/GED with 1-3 years of related work experience.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.