Job Details

The HT Group is partering with a IP Law Firm to hire a Patent Coordinator II to support the patent prosecution team. In this role, you'll handle U.S. patent filings, manage dockets, and serve as a key partner to attorneys—ensuring deadlines are met and processes run smoothly. This is a great opportunity for someone who is detail-oriented, proactive, and comfortable working in a fast-paced IP environment.

What You'll Do

• Prepare and file U.S. patent applications and prosecution documents under attorney guidance
• Draft and manage key documents such as Assignments, Declarations, and Information Disclosure Statements (IDS)
• Coordinate inventor communications and collect required signatures and documentation
• Monitor and manage docket deadlines to ensure timely filings and responses
• Review USPTO correspondence and filing receipts; request corrections as needed
• Support new matter intake for existing clients
• Act as a liaison between attorneys, clients, and foreign associates
• Conduct patent and prior art searches as needed
• Generate reports and maintain accurate records in IP management systems
• Assist legal teams with administrative processes and workflow efficiency

• 3+ years of experience in intellectual property or patent prosecution support required
• Strong understanding of U.S. patent processes and USPTO procedures
• Familiarity with foreign filing basics (PCT, national phase, etc.)
• Experience with docketing and document management systems
• Proficiency in Microsoft Office and IP-related software tools
• Excellent organizational skills with the ability to manage multiple deadlines
• Strong communication skills and attention to detail

• Bachelor's degree or IP Paralegal certification
• Experience working with foreign associates or international filings