Job Details

Patent Specialist (Coordinator-Level) | Houston, TX (onsite)

$36–$40/hour (equivalent to ~$75K annually)

Overtime eligible + Discretionary bonus

A top-tier Houston-based intellectual property law firm is seeking a Patent Coordinator (posted as Patent Specialist for visibility) to join its growing team.

This is a high-impact, workflow-driven role supporting patent attorneys and agents by ensuring client requests, filings, and deadlines are handled with precision and urgency.

What You'll Do

• Serve as the central hub for patent-related requests coming through shared inboxes and intake channels
• Triage and categorize requests including filings, office action responses, and formal documents (IDS, assignments, POAs, etc.)
• Route work to attorneys, agents, paralegals, and docketing with accuracy and speed
• Track tasks, monitor deadlines, and ensure timely completion across matters
• Partner closely with docketing to ensure critical dates are properly calendared
• Utilize workflow systems and AI tools to streamline intake, tracking, and communication
• Maintain visibility across multiple active requests and escalate risks when needed

Why This Role Stands Out

• Highly respected IP practice with strong internal structure and support
• Clear, process-driven environment (not chaotic or reactive)
• Opportunity to be at the center of patent operations, not siloed
• Competitive base salary starting at $75K + discretionary bonus

What You Bring

• Experience in a patent law firm or IP environment (required)
• Working knowledge of patent prosecution processes and terminology
• Strong organizational skills and ability to manage high-volume workflow
• Detail-oriented with a strong sense of urgency around deadlines
• Comfortable with technology, workflow systems, and AI-assisted tools
• Clear and professional communication skills

Who This Is Ideal For

• Patent Coordinators, IP Assistants, or junior Patent Specialists who enjoy workflow ownership
• Candidates who thrive in a fast-paced, deadline-driven environment
• Those who prefer coordination and operations over heavy drafting