Job Details

Clayton Services is searching for a Document Control Specialist to join a thriving company in the North Houston area. The Document Control Specialist will be responsible for managing, organizing, and tracking documentation related to customer orders, production, and post-shipment requirements.

Job Type: Temp-to-Hire
Pay Rate: $20.00/hour
Benefits: Excellent benefits available after the completion of the temporary period, including medical, dental, vision, 401(k), PTO, and more.

Document Control Specialist Responsibilities:

• Maintain and organize project documentation, job folders, and internal records to ensure accuracy and accessibility
• Coordinate order documentation from intake through shipment, ensuring all required records are properly logged and stored
• Review customer orders and confirm alignment with approved pricing and specifications
• Create and manage job entries within internal systems and shared drives
• Partner with internal teams to assemble, submit, and track documentation packages required for customer approval
• Ensure all documentation complies with customer formatting, approval, and submission requirements
• Track and archive vendor documentation, drawings, and release materials
• Confirm completion and accuracy of parts lists and technical documentation following production
• Prepare Installation, Operation, and Maintenance (IOM) documentation for final delivery with equipment
• Distribute shipment notifications and digital documentation to internal and external stakeholders
• Monitor and update internal equipment logs, records, and shared directories
• Assist in improving and standardizing documentation templates and tagging systems
• Respond to customer documentation requests in a timely and professional manner
• Manage reporting schedules for designated customer accounts and provide updates as required
• Support purchasing activities, including issuing purchase orders and reviewing material requirements
• Other duties as assigned

• Strong written and verbal communication skills with the ability to interact professionally across departments and with customers
• Exceptional attention to detail and accuracy when handling technical and order-related documentation
• Highly organized with the ability to manage multiple projects, files, and deadlines simultaneously
• Comfortable working in fast-paced, deadline-driven environments
• Demonstrates sound judgment, discretion, and confidentiality when handling sensitive information
• Ability to identify inconsistencies, troubleshoot documentation issues, and recommend solutions
• Capable of working independently while also collaborating effectively with cross-functional teams
• Proficient in Microsoft Office and common document management tools
• Adaptable and receptive to process improvements and system changes

• High school diploma or equivalent preferred
• Previous document control, administrative, or operations support experience is required