Job Details

Administrative Support Coordinator

Lead and coordinate daily administrative activities supporting Inspection operations. Serve as the primary administrative point of contact for Operations Managers and Supervisors. Provide guidance, training, and functional support to administrative staff. Verify inspection jobs are completed and required documentation, and criteria are accurate and complete. Prepare, review, and distribute daily, weekly, and monthly operational reports. Maintain department databases and company policy and procedure documentation. Participate in customer meetings and support operational communications as required. Ensure confidentiality, accuracy, and integrity of administrative and operational records.

Oversee preparation, review, and issuance of customer invoices in accordance with service agreements, inspection data, and NOV billing standards. Monitor customer purchase orders and coordinate resolution of billing discrepancies. Process vendor invoices and perform Accounts Payable and Accounts Receivable activities in compliance with NOV policies. Support month-end close activities, including revenue recognition and payable reconciliation. Maintain accurate financial and administrative records and support budgeting and reporting activities.

Oversee payroll processing and employee time and expense tracking. Serve as a NOV Time system power user and subject matter resource. Review payroll data for accuracy and assist with corrections and reporting as required.

Manage vendor relationships, including new vendor setup. Coordinate with IT regarding office systems, access, and equipment needs. Order, monitor, and manage office supply inventory. Support planning and execution of department or company events.

Comply with all NOV Company, Quality, and HSE policies and procedures. Participate in required safety meetings and training.

High school diploma or equivalent. 310 years of experience in administrative, billing, or accounting support roles. 12 years of oilfield or industrial services experience preferred. Experience supporting billing, accounting, or administrative functions. Strong organizational, analytical, and problem-solving skills. Ability to work independently, prioritize workload, and meet deadlines. Strong written and verbal communication skills. Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).

Experience with ERP or MRP systems (JD Edwards preferred). Basic knowledge of payroll, accounting, and procurement processes. Experience training or supporting administrative staff. Background in office or business administration.

Occasional lifting and carrying of files and office materials. Routine use of standard office equipment including computers, printers, and scanners. NOV is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.