Job Details

Job Summary

The Administrative Assistant provides support to the expediting and purchase team, offering clerical and operational responsibilities. This position will work with our accounts payable team to ensure timely payments to our vendors.

Job Duties & Responsibilities

• Supports the general business operations through the completion of administrative activities and tasks.
• Performs general administrative duties including but not limited to filing, mailing, and copying.
• Assist Project Manager with data collection and data entry.
• Oversee the cleanliness, organization, and restocking of the coffee station to ensure a tidy and welcoming environment.
• Facilitate and coordinate luncheons.
• Support management with special projects.
• Organize, review and track customer POs required to invoice.
• Receive and set up new vendors as requested by Procurement.
• Filing and document organization in compliance with record retention policies.
• Assist fellow team members as needed.

Job Qualifications

Education

• Associates Degree in Business, or related field of study or high school diploma/GED with equivalent work experience.

Experience

• 2 years of experience or related accounting experience.
• Demonstrated experience with excel formulas, calculations, and spreadsheet management.
• Proven customer service skills.

Skills

• Excellent verbal and written communication skills.
• Ability to collaborate with all levels of management.
• Strong relationship building skills.
• Strong numerical and reasoning skills.
• Ability to multi-task.
• Proficiency with Microsoft Office products; specifically Outlook, Word, and Excel.

Working Conditions

• Able to work a varied schedule to complete projects and meet deadlines in response to changing demands.
• Able to work in fast paced environment with high daily pressure to meet deadlines.
• Able to perform work indoors in an office environment, regardless of whether cubicle, open office or private office.

Physical Requirements

• Able to demonstrate the manual dexterity to operate a personal computer effectively.
• Able to communicate orally in a clear manner.
• Able to hear oral communication either in person or on equipment such as telephone or mobile phone.
• Able to operate a personal computer, either desktop or laptop, for extended periods of time creating, composing and reviewing documents and spreadsheets.
• Able to operate office equipment, including telephone, mobile phone, photocopier, fax machine, scanner and calculator.

Direct reports

This position has no direct reports.

*We are an Equal Opportunity Employer*