Job Details

Position Summary

Provides high-level administrative support to multiple Vice Presidents and senior executives. Responsible for complex calendar management, travel coordination, expense processing, meeting and event planning, and project support. Serves as a primary point of contact for executives, requiring discretion, sound judgment, and the ability to prioritize in a fast-paced, changing environment. Works collaboratively as part of an administrative support team while maintaining a high level of professionalism.

Key Responsibilities

• Manage complex calendars, meetings, and multi-day onsite and offsite events
• Coordinate executive travel, expense reports, and mileage reimbursement
• Plan and execute meetings and events, including site selection and vendor coordination
• Support department projects and special initiatives independently
• Serve as liaison with internal departments, senior leadership, and external partners
• Maintain electronic document systems (e.g., SharePoint, OneDrive)
• Coordinate interview schedules and new hire onboarding logistics
• Handle confidential and sensitive information with discretion
• Assist with office operations, distribution lists, and team support as needed

Requirements & Skills

• Associate's degree or bachelor's degree
• Experience supporting Vice President level or higher
• Strong Microsoft Office skills (Outlook, Word, Excel)
• Excellent organizational, communication, and multitasking abilities
• Professional demeanor with high attention to detail