Job Details

Position Title: Scheduling Assistant
Location: Houston, TX On-site at Phillips 66 Headquarters or Refinery Support Office)
Employment Type: Contract - 12 months
Schedule: 40 hours/week
Department: Commercial Operations / Refining & Midstream
Reports To: Scheduling Manager or Commercial Operations Lead
Number of Openings: Multiple

Phillips 66 is seeking detail-oriented Scheduling Assistants to support efficient operations in our energy trading and refining sectors.
In this role, you will play a key part in coordinating schedules for clean and crude product teams, ensuring seamless collaboration across departments.
This position offers exposure to high-impact energy sector projects and the opportunity to contribute to Phillips 66's commitment to innovation and sustainability.

Key Responsibilities

• Collaborate closely with clean and crude product teams to develop, monitor, and optimize scheduling plans for product movements, inventory management, and asset utilization.
• Work alongside accountants and finance teams to track costs, forecast needs, and ensure accurate reporting on scheduling activities.
• Timely update Standard Operating Procedures (SOPs) and inventory requirements based on operational changes, regulatory updates, and team feedback.
• Assist in troubleshooting scheduling conflicts, optimizing workflows, and providing ad-hoc support for trading and logistics activities.
• Maintain accurate records in scheduling software (e.g., SAP, ERP systems) and generate reports on key metrics like on-time delivery and resource allocation.
• Support vacation relief and cross-training for other schedulers to ensure continuous operations.
• Foster strong relationships with internal stakeholders (e.g., Refining, Marketing, Midstream) and external partners to promote scheduling excellence and compliance.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration, Supply Chain, or a related field preferred.
• 1-3 years of experience in scheduling, administrative support, or operations coordination, ideally in energy, manufacturing, or logistics.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel for data analysis, Word for documentation, Teams for collaboration).
• Familiarity with inventory management tools and basic understanding of energy sector terminology (e.g., crude/clean products).
• Excellent communication skills, both written and verbal, for interacting with diverse teams.

• Experience in the oil & gas or energy industry, including knowledge of regulatory compliance (e.g., EPA, DOT guidelines).
• Exposure to scheduling software (e.g., Aspen, Oracle) or ERP systems.
• Certification in supply chain management (e.g., CSCP) or project coordination.