Job Details

Software Guidance & Assistance, Inc., (SGA), is searching for an Office Clerk for a CONTRACT assignment with one of our premier Financial Services clients in Houston, TX.
100% on site

Responsibilities:
The team is responsible for assisting the managing directors from different teams within the Houston Office. The successful candidate will have the opportunity to work closely with the executive administrative team.

• Contributes to the overall success of the Facilities Department in support of the Combined U.S. Operations (CUSO) of the Firm.
• Ensures individual goals, plans, initiatives are agreed with the Senior Operations Officer and executed in support of the Facilities team's strategy and objectives.
• Ensures all activities conducted are following governing regulations, internal policies, and procedures.
• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Provide support and assistance to departments on binding assignments including tracking and ordering binding supplies.
• Ensure that adequate levels of supplies are maintained in the printing rooms, including paper and toner replacement. Ensure all storage and printing areas are kept in an orderly fashion.
• Retrieve daily mail, sort, and distribute as well as prepare all office shipments.
• Distribute all received packages as well as order and stock shipping and mail supplies.
• Maintain all office equipment ensuring machines are working properly, including calling vendors for service
• Stock all kitchens, ensure coffee makers are in working condition, order groceries and supplies for kitchens
• Order office supplies, stock supply closets and tidy areas.
• Reserve conference rooms for staff, ensure all conference rooms are tidy and setup for meetings.
• Greet clients upon arrival at office, log visitors and guests.
• Provide support services such as vendor chaperoning and daily walkthroughs of the premises.
• Collect documents from various departments and ensure immediate destruction via shredding.
• Order lunches for meetings, events, etc. including picking up or arranging lunch deliveries.
• Assist Houston staff with organizing team building events for office.
• Occasionally assist IT Team with setup of desks (monitors, docks, phones, etc.)
• Assist in the arrangement and removal of furniture and equipment as required.
• Champion a high-performance environment and contributes to an inclusive environment.
• The position requires the incumbent to move and lift heavy objects, boxes, and equipment on a regular basis.

• High School Diploma
• 2+ years of experience working as an Office Clerk/Assistant
• 2+ years of experience working with Microsoft Outlook (managing calendars, managing meetings)
• 1+ years of customer service experience (ability to make small talk with guests entering the building)
• Ability to lift heavy objects, including boxes and equipment (30-40lbs)
• ability to work well with staff and to organize priorities
• ability to multitask
• Personable/friendly
• Strong communication skills
• Strong time management skills

• experience printing and binding of books
• experience with organizing events/holidays

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